# Files

This module enables to upload and control access to files, while **employees** can view or upload files. It helps maintain structured documentation, reduces dependency on external storage tools, and ensures easy access to important records.\
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**Features & Functionalities**

#### **File Listing Section**

The main table displays all files and folders with the following columns:

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#### • Name of the File/Folder

Displays the file or folder name visible to the user.

#### • Owner

Shows the name of the Admin/SuperAdmin who uploaded or created the file/folder.

#### • Last Modified

Displays the date on which the file or folder was last updated.

#### • File Size

Shows the size of the uploaded file.\
(Folder size is calculated based on the files it contains.)

#### • Actions (Three Dots Menu)

Each file/folder has a three-dot action menu offering the following options:

* Rename — Modify the file/folder name
* Delete — Remove the file/folder permanently

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**Top Action Buttons:**

**Located at the top-right of the Files Module.**

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#### A. New folder:

Allows users to upload one or multiple folder.

Steps:

1. Click on New Folder.

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&#x20;2\.  A dialog box appears asking for the Folder Name.

&#x20; 3\.  Enter the desired name and click Create.

Result: A new folder is created and displayed in the list.

#### File Uploading

Multiple file uploads are supported. Files are auto-arranged by name/date.

#### Steps to Upload a File

1. **Select File Upload**\
   click on the **File Upload** option.<br>

2. **A file upload dialog box will appear on the screen.**<br>

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3. **Drag and Drop or Browse File**
   * Drag and drop the file into the upload box, **or**
   * Click **Browse** to select a file from your device.

4. **Upload the File**\
   After selecting the file, click the **Upload** button to complete the process.

5. **Upload Confirmation**\
   Once the file is uploaded successfully, it will be available in the system for future reference.

#### Available Actions:&#x20;

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#### **Rename Files/Folders**

From the three-dot menu, users can rename items without re-uploading.

#### Delete Items

Files/folders can be permanently deleted based on access rights.

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