> For the complete documentation index, see [llms.txt](https://help.pletox.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.pletox.com/adhoc.md).

# Adhoc

\
These adjustments are typically handled by the **Super Admin**.

The Ad-Hoc module includes the following options:

* Ad-Hoc Entry
* Ad-Hoc Days
* Ad-Hoc OT
*  Allowance Days

### 1. Ad-Hoc Entry

**Overview:**

The **Ad-Hoc Entry** feature allows the Super Admin to **add or reduce monetary amounts** for any employee outside the regular salary structure.\
These entries can be used for incentives, leave encashment, salary adjustments, recoveries, or other one-time payroll changes.

#### **Ad-Hoc Entry:** **Entries and** **Schedule:**

<div align="left" data-with-frame="true"><figure><img src="/files/EIfAud1ubMuXExT0yFqA" alt=""><figcaption></figcaption></figure></div>

The **Ad-Hoc Entry** screen includes two primary tabs at the top:

* **Entries**
* **Schedule**

Each tab serves a distinct and important purpose in payroll adjustment management.

#### Entries:

**Entries** displays **all Ad-Hoc entries that have already been applied** up to the current date.

#### Schedule:

**Schedule** is used to **plan Ad-Hoc entries in advance** so they are applied automatically on the defined date or payroll cycle.

**Action Buttons:**

<div align="left" data-with-frame="true"><figure><img src="/files/SrVDERYItGdyeOOsVGd2" alt=""><figcaption></figcaption></figure></div>

At the top of the Ad-Hoc Entry screen, the following buttons are available:

* **Filters** – Used to narrow down Ad-Hoc entries
* **Export** – Downloads Ad-Hoc entry data
* **Import** – Uploads multiple Ad-Hoc entries in bulk
* &#x20;**Add Ad-Hoc Entry** – Adds a single Ad-Hoc entry manually

#### Filters:

<figure><img src="/files/myS4d8PhMy2s3nqdIxsI" alt=""><figcaption></figcaption></figure>

Clicking on **Filters** allows filtering Ad-Hoc entries based on:

* Search
* Start Date
* End Date
* Employee Name
* Department
* Location
* Group
* Category
* Has Contractor
* Type (Addition / deduction)

The **Clear** button resets all applied filters.

**Resigned toggle:**\
\
If enabled, the toggle allows the employee to view entries related to resigned employees.

#### Export:

The **Export** button allows downloading the Ad-Hoc Entry data in file format for reporting or reconciliation purposes.

#### Import Ad-Hoc Entries (Bulk Upload)

Clicking on the **Import** button opens a dialog box with the following fields:

<div align="left" data-with-frame="true"><figure><img src="/files/7lhhwxYOGbIqPCcAwmLy" alt=""><figcaption></figcaption></figure></div>

* **Month**
* **Label**
* **Type** (Addition / deduction)
* **Include In** (e.g., PF, ESIC, NPT)
* **Select File**
* **Import Button**

This option allows uploading **multiple Ad-Hoc entries at one time** using a predefined file format.

#### Add Ad-Hoc Entry :

Clicking on **Add** **Ad-Hoc Entry** opens a dialog box with the following fields:

* **Label**
* **Type** (Addition / deduction)
* **Employee Name**
* **Date**
* **Amount**
* **Reason**
* **Include In**
* **Add Button**

Once saved, the entry will be reflected in payroll calculations based on the selected inclusion settings.

#### Grid Columns:

<div data-with-frame="true"><figure><img src="/files/1H9o2Z4BReCYrAAA0Iel" alt=""><figcaption></figcaption></figure></div>

The Ad-Hoc Entry list displays the following columns:

* Serial Number
* Employee ID
* Employee Name
* Date
* Payment Type
* Type (Addition / deduction)
* Reason
* Amount
* Action (Edit / Delete)

#### Ad-Hoc Label Configuration (Mandatory Setup)

Before adding Ad-Hoc entries, **labels must be created**.

**Navigation Path:**\
\
`Settings → Payroll → Ad-Hoc Label`\ <br>

![](/files/5SYDLpzaFnZf2ABuKzpA)\
\
![](/files/S9YMCmi1qc9XT94HOEiZ)

Steps:

1. Click **Add Label :**<br>

   <div align="left" data-with-frame="true"><figure><img src="/files/PLnkHAMDm48koHgw49E5" alt=""><figcaption></figcaption></figure></div>
2. Enter **Label Name**<br>

   <div align="left" data-with-frame="true"><figure><img src="/files/1FnFn6Y12WQ2jmBDuxao" alt=""><figcaption></figcaption></figure></div>
3. Click **Add**

Once created, labels appear in column with action buttons : Edit and Delete

<div data-with-frame="true"><figure><img src="/files/IriRR6GxWbgwtjWD70Zh" alt=""><figcaption></figcaption></figure></div>

Examples of labels:

* Leave Encashment
* Incentive
* Salary Adjustment
* Recovery

### 2. Ad-Hoc Days:

#### Overview :

The **Ad-Hoc Days** feature is used to **add or deduct payable days** for an employee in a specific month.\
This directly impacts salary calculation for that payroll period.

#### Action Buttons :

<div align="left"><figure><img src="/files/UhoQb552F9TSf6cfZl9K" alt=""><figcaption></figcaption></figure></div>

At the top of the Ad-Hoc Days screen:

* **Filters**
* **Import**
* **Add Ad-Hoc Days**

#### Filters:

<div data-with-frame="true"><figure><img src="/files/5TarBLrysCjiuOz6AHQq" alt=""><figcaption></figcaption></figure></div>

Filtering options include:

* Search
* Employee
* Department
* Location
* Group
* Category
* Has Contractor

The **Clear** button removes all filters.\
\
**Resigned toggle:**\
\
If enabled, the toggle allows the employee to view entries related to resigned employees.

#### Import Ad-Hoc Days (Bulk Upload):

Clicking **Import** opens a dialog box with:

* **Month**
* **Label**
* **Type** (Addition / deduction)
* **Select File**
* **Import Button**

This allows adding or deducting days for **multiple employees at once**.

#### Add Ad-Hoc Days (Manual)

Clicking **Add** **Ad-Hoc Days** opens a dialog box with:

* **Label**
* **Type** (Addition / deduction)
* **Employee Name**
* **Month**
* **Days**
* **Reason**
* **Add Button**

This is used to manually adjust payable days for an employee.

#### Grid Columns :

<div data-with-frame="true"><figure><img src="/files/Xx8Fj9g0mzOavfqoZykE" alt=""><figcaption></figcaption></figure></div>

The Ad-Hoc Days list displays:

* Serial Number
* Employee ID
* Employee Name
* Month
* Days
* Type (Addition / deduction)
* Action (Edit / Delete)

### 3. Ad-Hoc OT:

**Overview:**

The **Ad-Hoc OT** feature is used to **manually add or deduct overtime (OT) minutes** for employees when corrections are required.

#### Action Buttons:

<div align="left" data-with-frame="true"><figure><img src="/files/xMHcdUA8VzVOWfkSnP0v" alt=""><figcaption></figcaption></figure></div>

At the top of the Ad-Hoc OT screen:

* **Filters**
* **Add**

#### Filters:

<div data-with-frame="true"><figure><img src="/files/P93uA6pJMztesPgRwOfw" alt=""><figcaption></figcaption></figure></div>

Filtering options include:

* Search
* Start Date
* End Date
* Employee
* Department
* Location
* Group
* Category
* Has Contractor
* Type (Addition / deduction)

The **Clear** button resets all filters.

#### Add Ad-Hoc OT :

<div data-with-frame="true"><figure><img src="/files/dcNtsBLauguCmacXYLdf" alt=""><figcaption></figcaption></figure></div>

Clicking the **Add** button opens a dialog box with:

* **Type** (Addition / deduction)
* **Employee Name**
* **Date**
* **OT Minutes**
* **Add Button**

This entry updates the OT minutes for payroll processing.

#### Grid Columns:

<div data-with-frame="true"><figure><img src="/files/1HBiaF3SujZMUweVmRGx" alt=""><figcaption></figcaption></figure></div>

The Ad-Hoc OT list includes:

* Serial Number
* Employee ID
* Employee Name
* Date
* Type (Addition / deduction)
* OT Minutes
* Action (Edit / Delete)

#### Access & Permissions:&#x20;

* **Super Admin / Payroll Admin**: Full access (View, Create)
* **Employees**: access (based on permissions)

Permissions are managed from:\
\
**Settings → Organization → Employees → Edit → Permission Tab → Payroll → adhoc**\
\
![](/files/sDNoWD0LymsGGMONNPbT)\
\
![](/files/nG06LtP74yEEa8aD5GAx)

<div data-with-frame="true"><figure><img src="/files/oNkuNPPBHq687VWEJtDq" alt=""><figcaption></figcaption></figure></div>

<div align="left" data-with-frame="true"><figure><img src="/files/5Jb0XUUXGZVY5Uv6VVeZ" alt=""><figcaption></figcaption></figure></div>

<figure><img src="/files/avv8I3yQdY8XVg6te3Sg" alt=""><figcaption></figcaption></figure>

<div data-with-frame="true"><figure><img src="/files/xdI7MCDpj9aqtXhAOV7i" alt=""><figcaption></figcaption></figure></div>

#### Employee Access & Permissions :

The **Adhoc** **module** in **Pletox** is **permission-based**, and employee access is controlled through specific permission toggles.

**View Permissions :**

Based on the enabled toggles, employees can access records as follows:

* **View (My All)**\
  Allows viewing details of all employees.
* **View (My Team)**\
  Allows managers to view details of their team members.
* **View (My Self)**\
  Allows employees to view only their own information.

**Action Permissions:**

* **Create** – Allows adding new entries
* **Edit** – Allows modifying existing entries
* **Delete** – Allows removing entries

Enable the required permission toggles and click **Save** to apply the changes.<br>

<div align="left" data-with-frame="true"><figure><img src="/files/IRTLJbS1MYKtswAUsKVp" alt=""><figcaption></figcaption></figure></div>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://help.pletox.com/adhoc.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.