Adhoc
The Ad-Hoc module in Pletox is used to manage manual payroll adjustments such as monetary additions/deductions, payable or non-payable days, and overtime (OT) corrections for employees.
These adjustments are typically handled by the Super Admin.
The Ad-Hoc module includes the following options:
Ad-Hoc Entry
Ad-Hoc Days
Ad-Hoc OT
Allowance Days
1. Ad-Hoc Entry
Overview:
The Ad-Hoc Entry feature allows the Super Admin to add or reduce monetary amounts for any employee outside the regular salary structure. These entries can be used for incentives, leave encashment, salary adjustments, recoveries, or other one-time payroll changes.
Ad-Hoc Entry: Entries and Schedule:
The Ad-Hoc Entry screen includes two primary tabs at the top:
Entries
Schedule
Each tab serves a distinct and important purpose in payroll adjustment management.
Entries:
Entries displays all Ad-Hoc entries that have already been applied up to the current date.
Schedule:
Schedule is used to plan Ad-Hoc entries in advance so they are applied automatically on the defined date or payroll cycle.
Action Buttons:
At the top of the Ad-Hoc Entry screen, the following buttons are available:
Filters – Used to narrow down Ad-Hoc entries
Export – Downloads Ad-Hoc entry data
Import – Uploads multiple Ad-Hoc entries in bulk
Add Ad-Hoc Entry – Adds a single Ad-Hoc entry manually
Filters:
Clicking on Filters allows filtering Ad-Hoc entries based on:
Search
Start Date
End Date
Employee Name
Department
Location
Group
Category
Has Contractor
Type (Addition / deduction)
The Clear button resets all applied filters.
Resigned toggle: If enabled, the toggle allows the employee to view entries related to resigned employees.
Export:
The Export button allows downloading the Ad-Hoc Entry data in file format for reporting or reconciliation purposes.
Import Ad-Hoc Entries (Bulk Upload)
Clicking on the Import button opens a dialog box with the following fields:
Month
Label
Type (Addition / deduction)
Include In (e.g., PF, ESIC, NPT)
Select File
Import Button
This option allows uploading multiple Ad-Hoc entries at one time using a predefined file format.
Add Ad-Hoc Entry :
Clicking on Add Ad-Hoc Entry opens a dialog box with the following fields:
Label
Type (Addition / deduction)
Employee Name
Date
Amount
Reason
Include In
Add Button
Once saved, the entry will be reflected in payroll calculations based on the selected inclusion settings.
Grid Columns:
The Ad-Hoc Entry list displays the following columns:
Serial Number
Employee ID
Employee Name
Date
Payment Type
Type (Addition / deduction)
Reason
Amount
Action (Edit / Delete)
Ad-Hoc Label Configuration (Mandatory Setup)
Before adding Ad-Hoc entries, labels must be created.
Navigation Path:
Settings → Payroll → Ad-Hoc Label
Steps:
Click Add Label
Enter Label Name
Click Add
Once created, labels appear in column with action buttons : Edit and Delete
Examples of labels:
Leave Encashment
Incentive
Salary Adjustment
Recovery
2. Ad-Hoc Days:
Overview
The Ad-Hoc Days feature is used to add or deduct payable days for an employee in a specific month. This directly impacts salary calculation for that payroll period.
Action Buttons:
At the top of the Ad-Hoc Days screen:
Filters
Import
Add Ad-Hoc Days
Filters:
Filtering options include:
Search
Employee
Department
Location
Group
Category
Has Contractor
The Clear button removes all filters. Resigned toggle: If enabled, the toggle allows the employee to view entries related to resigned employees.
Import Ad-Hoc Days (Bulk Upload):
Clicking Import opens a dialog box with:
Month
Label
Type (Addition / deduction)
Select File
Import Button
This allows adding or deducting days for multiple employees at once.
Add Ad-Hoc Days (Manual)
Clicking Add Ad-Hoc Days opens a dialog box with:
Label
Type (Addition / deduction)
Employee Name
Month
Days
Reason
Add Button
This is used to manually adjust payable days for an employee.
Grid Columns:
The Ad-Hoc Days list displays:
Serial Number
Employee ID
Employee Name
Month
Days
Type (Addition / deduction)
Action (Edit / Delete)
3. Ad-Hoc OT:
Overview:
The Ad-Hoc OT feature is used to manually add or deduct overtime (OT) minutes for employees when corrections are required.
Action Buttons:
At the top of the Ad-Hoc OT screen:
Filters
Add
Filters:
Filtering options include:
Search
Start Date
End Date
Employee
Department
Location
Group
Category
Has Contractor
Type (Addition / deduction)
The Clear button resets all filters.
Add Ad-Hoc OT:
Clicking the Add button opens a dialog box with:
Type (Addition / deduction)
Employee Name
Date
OT Minutes
Add Button
This entry updates the OT minutes for payroll processing.
Grid Columns:
The Ad-Hoc OT list includes:
Serial Number
Employee ID
Employee Name
Date
Type (Addition / deduction)
OT Minutes
Action (Edit / Delete)
Access & Permissions:
Super Admin / Payroll Admin: Full access (View, Create)
Employees: access (based on permissions)
Permissions are managed from:
Settings → Organization → Employees → Edit → Permission Tab → Payroll → adhoc
Employee Access & Permissions
The Adhoc module in Pletox is permission-based, and employee access is controlled through specific permission toggles.
View Permissions:
Based on the enabled toggles, employees can access records as follows:
View (My All) Allows viewing details of all employees.
View (My Team) Allows managers to view details of their team members.
View (My Self) Allows employees to view only their own information.
Action Permissions:
Create – Allows adding new entries
Edit – Allows modifying existing entries
Delete – Allows removing entries
Enable the required permission toggles and click Save to apply the changes.
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