# Adhoc
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These adjustments are typically handled by the **Super Admin**.
The Ad-Hoc module includes the following options:
* Ad-Hoc Entry
* Ad-Hoc Days
* Ad-Hoc OT
* Allowance Days
### 1. Ad-Hoc Entry
**Overview:**
The **Ad-Hoc Entry** feature allows the Super Admin to **add or reduce monetary amounts** for any employee outside the regular salary structure.\
These entries can be used for incentives, leave encashment, salary adjustments, recoveries, or other one-time payroll changes.
#### **Ad-Hoc Entry:** **Entries and** **Schedule:**
The **Ad-Hoc Entry** screen includes two primary tabs at the top:
* **Entries**
* **Schedule**
Each tab serves a distinct and important purpose in payroll adjustment management.
#### Entries:
**Entries** displays **all Ad-Hoc entries that have already been applied** up to the current date.
#### Schedule:
**Schedule** is used to **plan Ad-Hoc entries in advance** so they are applied automatically on the defined date or payroll cycle.
**Action Buttons:**
At the top of the Ad-Hoc Entry screen, the following buttons are available:
* **Filters** – Used to narrow down Ad-Hoc entries
* **Export** – Downloads Ad-Hoc entry data
* **Import** – Uploads multiple Ad-Hoc entries in bulk
* **Add Ad-Hoc Entry** – Adds a single Ad-Hoc entry manually
#### Filters:
Clicking on **Filters** allows filtering Ad-Hoc entries based on:
* Search
* Start Date
* End Date
* Employee Name
* Department
* Location
* Group
* Category
* Has Contractor
* Type (Addition / deduction)
The **Clear** button resets all applied filters.
**Resigned toggle:**\
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If enabled, the toggle allows the employee to view entries related to resigned employees.
#### Export:
The **Export** button allows downloading the Ad-Hoc Entry data in file format for reporting or reconciliation purposes.
#### Import Ad-Hoc Entries (Bulk Upload)
Clicking on the **Import** button opens a dialog box with the following fields:
* **Month**
* **Label**
* **Type** (Addition / deduction)
* **Include In** (e.g., PF, ESIC, NPT)
* **Select File**
* **Import Button**
This option allows uploading **multiple Ad-Hoc entries at one time** using a predefined file format.
#### Add Ad-Hoc Entry :
Clicking on **Add** **Ad-Hoc Entry** opens a dialog box with the following fields:
* **Label**
* **Type** (Addition / deduction)
* **Employee Name**
* **Date**
* **Amount**
* **Reason**
* **Include In**
* **Add Button**
Once saved, the entry will be reflected in payroll calculations based on the selected inclusion settings.
#### Grid Columns:
The Ad-Hoc Entry list displays the following columns:
* Serial Number
* Employee ID
* Employee Name
* Date
* Payment Type
* Type (Addition / deduction)
* Reason
* Amount
* Action (Edit / Delete)
#### Ad-Hoc Label Configuration (Mandatory Setup)
Before adding Ad-Hoc entries, **labels must be created**.
**Navigation Path:**\
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`Settings → Payroll → Ad-Hoc Label`\
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Steps:
1. Click **Add Label :**
2. Enter **Label Name**
3. Click **Add**
Once created, labels appear in column with action buttons : Edit and Delete
Examples of labels:
* Leave Encashment
* Incentive
* Salary Adjustment
* Recovery
### 2. Ad-Hoc Days:
#### Overview :
The **Ad-Hoc Days** feature is used to **add or deduct payable days** for an employee in a specific month.\
This directly impacts salary calculation for that payroll period.
#### Action Buttons :
At the top of the Ad-Hoc Days screen:
* **Filters**
* **Import**
* **Add Ad-Hoc Days**
#### Filters:
Filtering options include:
* Search
* Employee
* Department
* Location
* Group
* Category
* Has Contractor
The **Clear** button removes all filters.\
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**Resigned toggle:**\
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If enabled, the toggle allows the employee to view entries related to resigned employees.
#### Import Ad-Hoc Days (Bulk Upload):
Clicking **Import** opens a dialog box with:
* **Month**
* **Label**
* **Type** (Addition / deduction)
* **Select File**
* **Import Button**
This allows adding or deducting days for **multiple employees at once**.
#### Add Ad-Hoc Days (Manual)
Clicking **Add** **Ad-Hoc Days** opens a dialog box with:
* **Label**
* **Type** (Addition / deduction)
* **Employee Name**
* **Month**
* **Days**
* **Reason**
* **Add Button**
This is used to manually adjust payable days for an employee.
#### Grid Columns :
The Ad-Hoc Days list displays:
* Serial Number
* Employee ID
* Employee Name
* Month
* Days
* Type (Addition / deduction)
* Action (Edit / Delete)
### 3. Ad-Hoc OT:
**Overview:**
The **Ad-Hoc OT** feature is used to **manually add or deduct overtime (OT) minutes** for employees when corrections are required.
#### Action Buttons:
At the top of the Ad-Hoc OT screen:
* **Filters**
* **Add**
#### Filters:
Filtering options include:
* Search
* Start Date
* End Date
* Employee
* Department
* Location
* Group
* Category
* Has Contractor
* Type (Addition / deduction)
The **Clear** button resets all filters.
#### Add Ad-Hoc OT :
Clicking the **Add** button opens a dialog box with:
* **Type** (Addition / deduction)
* **Employee Name**
* **Date**
* **OT Minutes**
* **Add Button**
This entry updates the OT minutes for payroll processing.
#### Grid Columns:
The Ad-Hoc OT list includes:
* Serial Number
* Employee ID
* Employee Name
* Date
* Type (Addition / deduction)
* OT Minutes
* Action (Edit / Delete)
#### Access & Permissions:
* **Super Admin / Payroll Admin**: Full access (View, Create)
* **Employees**: access (based on permissions)
Permissions are managed from:\
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**Settings → Organization → Employees → Edit → Permission Tab → Payroll → adhoc**\
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#### Employee Access & Permissions :
The **Adhoc** **module** in **Pletox** is **permission-based**, and employee access is controlled through specific permission toggles.
**View Permissions :**
Based on the enabled toggles, employees can access records as follows:
* **View (My All)**\
Allows viewing details of all employees.
* **View (My Team)**\
Allows managers to view details of their team members.
* **View (My Self)**\
Allows employees to view only their own information.
**Action Permissions:**
* **Create** – Allows adding new entries
* **Edit** – Allows modifying existing entries
* **Delete** – Allows removing entries
Enable the required permission toggles and click **Save** to apply the changes.
