On Duty

The On Duty module in Pletox is used when an employee is working outside the company premises for official purposes, such as traveling to another district or location.

This module allows employees to submit an On Duty request in cases where they are unable or Forget to mark regular clock-in or clock-out attendance.

Importance of the Module

• To record official work performed outside the office location

• To ensure attendance accuracy when biometric or system punch is missed

• To provide a formal approval-based process for on-duty attendance

Approval Workflow & Attendance Reflection

When an employee applies for an On Duty request, the system follows an approval workflow managed by the Super Admin.

Super Admin Review

• All On Duty requests submitted by employees are visible to the Super Admin in the On Duty module.

• The Super Admin can review the request details, including employee name, date, time, and reason.

• The Super Admin can Approve or reject the request based on company policy.

Approval Impact on Attendance

• Once the On Duty request is approved, the system will automatic for the respective employee.

• The approved start time and end time will be reflected in the employee’s attendance record for the specified period.

• No manual attendance correction is required after approval.

On Duty Module for Employee :

Applying for On Duty :

Steps to Apply:

1. Navigate to the On Duty module.

2. Click on the Apply button available at the top.

   
3. A dialog box will open requesting the following details:

   

• Reason – Purpose of working outside the office

• End Date & Time

• Start Date & Time

• Employee Name

• 4. Click on Add to submit the request.

Once submitted, the entry will appear in the On Duty listing.

On Duty Listing :

After adding an entry, the following details will be displayed in the listing view:

• Sr. No.

• Employee

• Start Date & Time

• End Date & Time

• Reason

• Approval Status – Approved or Rejected

• Action – Edit and Delete options

Approval Status :

• Requests are subject to approval based on organizational workflow.

• The approval status will clearly indicate whether the request is Approved or Rejected.

Employee Access & Permissions

Employee access to the On Duty module is controlled through permissions.

Permission Path:

Settings → Organization → Employee → Employee Edit → Permission Tab → HR Permission

Under HR Permission in On Duty Section Following Toggles are there. Each action has a separate toggle:

• View (My All) Employee can view On Duty entries of all employees.

• View (My Team) Employee can view On Duty entries of their team members only.

• View (My Self) Employee can view only their own On Duty entries.

Each action has a separate toggle:

• Create – Allows employee to apply for On Duty

• Edit – Allows employee to edit existing On Duty entries

• Delete – Allows employee to delete On Duty entrie

After enabling the permission, click the Save button located at the bottom of the permission page to apply the changes. Employees will have access only to the actions enabled for them.