> For the complete documentation index, see [llms.txt](https://help.pletox.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.pletox.com/on-duty.md).

# On Duty

This module allows employees to submit an **On Duty request** in cases where they are unable or Forget to mark regular **clock-in or clock-out attendance**.

### Importance of the Module

* To record official work performed outside the office location
* To ensure attendance accuracy when biometric or system punch is missed
* To provide a formal approval-based process for on-duty attendance

### Approval Workflow & Attendance Reflection

When an employee applies for an **On Duty** request, the system follows an approval workflow managed by the **Super Admin**.

#### Super Admin Review

* All On Duty requests submitted by employees are visible to the **Super Admin** in the **On Duty** module.
* The Super Admin can review the request details, including employee name, date, time, and reason.
* The Super Admin can **Approve** or **reject** the request based on company policy.

#### Approval Impact on Attendance

* Once the On Duty request is **approved**, the system will **automatic** for the respective employee.
* The approved **start time and end time** will be reflected in the employee’s attendance record for the specified period.
* No manual attendance correction is required after approval.

####  On Duty Module for Employee :

### Applying for On Duty :

#### Steps to Apply:

1. Navigate to the **On Duty** module.
2. Click on the **Apply** button available at the top.<br>

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3. A dialog box will open requesting the following details:<br>

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* **Employee Name** – Name of the employee for whom the record is created.
* **Start Date & Time** – Date and time when the out-of-office work begins.
* **End Date & Time** – Date and time when the out-of-office work ends.
* **Reason** – Purpose or justification for working outside the office.
* 4\. Click on **Add** to submit the request.

Once submitted, the entry will appear in the On Duty listing.

#### On Duty Listing :

After adding an entry, the following details will be displayed in the listing view:

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* **Sr. No.** – Displays the serial number of the record.
* **Employee** – Displays the name of the employee.
* **Start Date & Time** – Displays the start date and time of the request.
* **End Date & Time** – Displays the end date and time of the request.
* **Reason** – Displays the reason provided for the request.
* **Approval Status (Approved / Rejected)** – Displays the current approval status.
* **Action (Edit / Delete)** – Allows editing or deleting the record.

### Approval Status :

* Requests are subject to approval based on organizational workflow.
* The approval status will clearly indicate whether the request is **Approved** or **Rejected**.

### Employee Access & Permissions

Employee access to the **On Duty** module is controlled through permissions.

#### Permission Path:

**Settings → Organization → Employee → Employee Edit → Permission Tab → HR Permission** \
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![](/files/5SqXsah1N6BdUdbTbt5f)\
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![](/files/Zf8t8VKz8wKBnsE6ywpM)<br>

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**Under HR Permission in On Duty Section Following Toggles are there.**\
**Each action has a separate toggle:**

* **View (My All)**\
  Employee can view On Duty entries of all employees.
* **View (My Team)**\
  Employee can view On Duty entries of their team members only.
* **View (My Self)**\
  Employee can view only their own On Duty entries.

**Each action has a separate toggle:**

* **Create** – Allows employee to apply for On Duty
* **Edit** – Allows employee to edit existing On Duty entries
* **Delete** – Allows employee to delete On Duty entrie

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After enabling the permission, click the **Save** button located at the **bottom of the permission page** to apply the changes.\
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**Employees will have access only to the actions enabled for them.**

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