Petrol Bills

The Petrol Bills module in Pletox is used to record and manage fuel reimbursement entries for employees who travel for official work.

This module helps calculate petrol reimbursement based on distance traveled and the defined per-kilometer rate.

Screen Actions :

At the top of the Petrol Bills screen, the following actions are available:

• Filters :

  

  After click on the filter above filter Used to narrow down petrol bill records based on employee, month, or search keywords. This is useful for reviewing specific employee claims or month-wise reimbursements. Resigned toggle : If enabled, the toggle allows the employee to view entries related to resigned employees.

• Export : Allows downloading petrol bill data for reporting, payroll reference, or accounting purposes.

• Add : Used to create a new petrol bill entry for an employee.

Petrol Bill Listing Details:

Each petrol bill entry displays the following information:

• Serial number of the entry

• Employee ID

• Employee name

• Month for which the petrol claim is raised

• Total kilometers traveled

• Rate per kilometer

• Final reimbursement amount calculated by the system

• Action options to edit or delete the entry

The reimbursement amount is automatically calculated using the formula: Kilometers × Rate per Kilometer

Adding a Petrol Bill Entry :

To add a new petrol bill:

1. Click on the Add button

2. Select the employee

   
3. Select the applicable month

4. Enter the total kilometers traveled

5. Enter the rate per kilometer

6. Save the entry

Once saved, the system automatically calculates and displays the reimbursement amount.

Editing or Deleting Entries :

• Edit allows modification of existing petrol bill details such as kilometers, rate, or month.

• Delete removes the petrol bill entry.