Loan
The Loans Module in Pletox allows organizations to manage employee-related loans, including Company (LTA) loans and Bank loans, track repayments, deduct EMIs through payroll.
maintain complete loan transaction history.
This module supports filtering, exporting, resigned employee visibility, and role-based access control.
Loan Types :
1. LTA (Long Term Allowance / Company Loan)
LTA refers to Long Term Allowance, commonly used for company-provided long-term loans to employees. All loans provided directly by the company are recorded under the LTA / Company section.
2. Bank Loan :
Bank loans are loans taken by employees from a bank where the EMI is deducted from the employee’s salary. These loans are managed under the Bank section for payroll deduction tracking.
Common Action Buttons :
Filters:
Allows filtering loan records using the following parameters:
Available Filters
Date – Filter records based on the selected date range.
Employee – View records for a specific employee.
Company – Filter data by company.
Department – Narrow results by department.
Location – Filter records by work location.
Group – View records by assigned group.
Category – Filter entries by category type.
Has Contractor – Show records related to contractors.
Loan Status – Filter loans by status: Complete Not Completed
Clear Button – Resets all applied filters and shows the default listing.
Resigned Toggle:
When enabled, loan entries of resigned employees become visible in the report.
Export:
Downloads loan data in report format for record-keeping and analysis.
Add Loan:
Used to create a new loan entry for an employee.
Add Loan – Dialog Fields:
When clicking Add Loan, a dialog box opens with the following fields:
Loan Type (Bank / Company) – Select whether the loan is taken from a bank or provided by the company.
Employee Name – Select the employee to whom the loan is issued.
Opening Date – Date on which the loan starts or is recorded.
Opening Balance – Initial loan amount at the time of entry.
Installment Amount – Amount to be deducted or paid per installment.
Rate of Interest – Applicable interest rate on the loan.
Mode of Payment – Method used for loan repayment (Salary deduction, Cash, Net Banking, etc.).
Return Start Date – Date from which loan repayment begins.
Reason – Reason for providing or taking the loan.
Add Button – Saves the loan details and adds the record to the system.
LTA / Company Loan Section:
Loan List Columns:
Date – Date on which the loan record is created or updated.
Employee ID – Unique identification number of the employee.
Employee Name – Name of the employee who has taken the loan.
Loan Amount – Total loan amount issued to the employee.
Installment Amount – Fixed amount to be paid in each installment.
Remaining Amount – Outstanding loan balance yet to be paid.
Status (Active / Pause) –
Active: Loan repayment is currently ongoing. Pause: Loan repayment is temporarily stopped.
Action Buttons –
View: See complete loan details.
Edit: Modify loan information.
Delete: Remove the loan record from the system.
View Loan (Company / LTA)
Clicking View opens the detailed loan ledger.
Summary Section:
Opening Balance – Loan balance at the beginning of the selected period.
Total Debit – Total amount deducted or paid toward the loan.
Total Credit – Total amount added or credited to the loan account.
Total Outstanding – Remaining loan amount yet to be paid.
Transaction Table – Column Details
Date – Date of the loan transaction.
Mode of Payment – Method used for the transaction (Salary, Cash, Net Banking, etc.).
Type (Debit / Credit) –
Debit: Amount paid or deducted from the loan balance.
Credit: Amount added to the loan balance.
Amount (₹) – Transaction amount in rupees.
Action –
Edit: Modify the transaction details.
Delete: Remove the transaction entry.
Top Actions (Inside View)
Filter
Export
Add Transaction
Add Transaction:
Used to adjust or record additional loan transactions.
Fields
Date – Select the date of the transaction.
Type (Debit / Credit) –
Debit: Amount deducted or paid toward the balance.
Credit: Amount added to the balance.
Amount – Enter the transaction amount.
Mode of Payment – Select the payment method (Salary, Bonus, Cash, Net Banking, etc.).
Remark – Add a short note or explanation for the transaction.
Add Button – Saves the transaction and adds it to the record.
Bank Loan Section:
Bank Loan Report Columns:
Serial Number – Auto-generated sequence number for easy reference.
Date – Date when the loan record was created or last updated.
Employee ID – Unique identification number of the employee.
Employee Name – Name of the employee who has taken the loan.
Loan Amount – Total loan amount issued to the employee.
Installment Amount – Fixed amount to be paid in each installment.
Remaining Amount – Outstanding loan balance yet to be paid.
Status (Active / Paused) –
Active: Loan repayment is currently ongoing.
Paused: Loan repayment is temporarily stopped.
Action Buttons –
View: View complete loan details.
Edit: Modify loan information.
Delete: Remove the loan record.
Add Bank Loan:
Fields include:
Loan Type (Bank / Company) – Select whether the loan is taken from a bank or provided by the company.
Employee Name – Select the employee to whom the loan is assigned.
Opening Date – Date on which the loan is recorded or starts.
Opening Balance – Initial loan amount at the time of entry.
Installment Amount – Amount to be deducted in each repayment cycle.
Rate of Interest – Applicable interest rate on the loan, if any.
Mode of Salary Deduction – Method through which the installment will be deducted from salary.
Repayment Start Date – Date from which loan repayment begins.
Reason – Reason for providing or taking the loan.
Add Button – Saves the loan details and adds the record to the system.
Edit & Delete Actions:
Edit:
Allows modification of loan details such as:
Amount – Total loan amount that can be edited if required.
Installment – Installment amount that can be modified.
Interest – Applicable interest value or rate, editable as per policy.
Repayment Dates – Dates on which loan repayments are scheduled; these can be updated if needed.
Other Editable Fields – Additional loan-related details that are allowed to be edited based on permissions.
Delete:
Permanently deletes the loan or transaction entry from the system.
Loan Request Notification & Approval Workflow
Loan Request Notifications:
Whenever an employee submits a Loan Request, a notification is sent to the Superadmin’s Inbox.
From the Inbox section, the Superadmin can:
View all loan request details
Take action on the request (Approve or Decline)
Details Visible in the Notification:
On opening the loan request notification, the Superadmin can view:
Loan Type (Company / Bank)
Reason for Loan
Requested Amount
Date of Application
Approve or Decline Loan Request
Approve Loan Request:
If the Superadmin approves the loan request, the system asks to confirm or define the following details:
Mode of Payment (Salary / Cash / Net Banking,etc.)
Payment Date
After approval:
The loan status changes from Pending to Approved
The loan entry becomes active in the Loans module
Installments are processed as per configuration
Decline Loan Request:
If the Superadmin clicks Decline:
The loan request status changes from pending to declined
The declined request remains visible for audit/reference purposes
Loan Request Status Flow Pending → Approved
The updated loan status is reflected immediately in the employee’s loan records.
Loan for Employee:
The Loans module allows employees to view their loan information and transaction history based on the permissions assigned to them.
Loan Details (Employee View):
Employees can view the following loan information in their account:
Opening Date Date on which the loan was initiated.
Installment Amount Monthly installment amount deducted (in INR).
Rate of Interest (%) Interest rate applied to the loan.
Return Start Date Date from which loan repayment starts.
Mode of Payment Repayment mode (Salary).
Reason Purpose of the loan (for example: Personal Loan).
Opening Balance Total loan amount at the time of creation.
Total Debits Total loan amount credited to the employee.
Total Credits Total amount repaid by the employee.
Total Outstanding Remaining loan amount yet to be paid.
Loan Transaction History:
Employees can view a detailed transaction history for the loan, including:
Transaction ID
Date
Mode of Payment (Salary / Cash / Bonus,etc.)
Type (Debit or Credit)
Transaction Amount (INR)
This data is view-only for employees.
Available Actions:
Export:
Employees can download their loan details and transaction history.
Apply Loan:
Employees can apply for a new loan request directly from their account.
Apply Loan:
Apply Loan Process:
Click on Apply Loan
A dialog box opens asking for:
Loan Amount
Needed By (date selection)
Reason
Click Apply to submit the request
After submission:
The loan request status remains Pending
Notification is sent to the Superadmin
Approval or rejection is handled by the Superadmin
Access & Permissions
Role-Based Access Control:
Superadmin
Has access to all loan-related data
Can view, create, edit, delete, export, and manage transactions
Permission Path:
Settings → Employee → Edit Employee → Permissions Tab → Payroll Section
Under the Payroll section, Loan permission toggles are available. Using these toggles, the Superadmin can control whether an employee can:
View (My All)
View (My Team)
View (My Self)
Create
Edit
Delete
Superadmin can enable or disable permissions for other roles and must click Save to apply changes.
Last updated