Loan
The Loans Module in Pletox allows organizations to manage employee-related loans, including Company (LTA) loans and Bank loans, track repayments, deduct EMIs through payroll.
and maintain complete loan transaction history.
This module supports filtering, exporting, resigned employee visibility, and role-based access control.
Loan Types :
1. LTA (Long Term Allowance / Company Loan)
LTA refers to Long Term Allowance, commonly used for company-provided long-term loans to employees. All loans provided directly by the company are recorded under the LTA / Company section.
2. Bank Loan :
Bank loans are loans taken by employees from a bank where the EMI is deducted from the employee’s salary. These loans are managed under the Bank section for payroll deduction tracking.
Common Action Buttons :
Filters:
Allows filtering loan records using the following parameters:
Date
Employee
Company
Department
Location
Group
Category
Has Contractor
Loan Status: Complete Not Completed
Resigned Toggle
Clear Button (resets all filters)
Resigned Toggle:
When enabled, loan entries of resigned employees become visible in the report.
Export:
Downloads loan data in report format for record-keeping and analysis.
Add Loan:
Used to create a new loan entry for an employee.
Add Loan – Dialog Fields:
When clicking Add Loan, a dialog box opens with the following fields:
Loan Type: Bank / Company
Employee Name
Opening Date
Opening Balance
Installment Amount
Rate of Interest
Mode of Payment: Salary, Cash, Net Banking.etc.
Return Start Date
Reason
Add Button
LTA / Company Loan Section:
Loan List Columns:
Date
Employee ID
Employee Name
Loan Amount
Installment Amount
Remaining Amount
Status: Active, Pause
Action Buttons: View, Edit, Delete
View Loan (Company / LTA)
Clicking View opens the detailed loan ledger.
Summary Section
Opening Balance
Total Debit
Total Credit
Total Outstanding
Transaction Table Columns
Date
Mode of Payment
Type: Debit, Credit
Amount(Rs)
Action: Edit, Delete
Top Actions (Inside View)
Filter
Export
Add Transaction
Add Transaction:
Used to adjust or record additional loan transactions.
Fields
Date
Type: Debit, Credit
Amount
Mode of Payment: Salary, Bonus, Cash, Net Banking.etc.
Remark
Add Button
Bank Loan Section:
Bank Loan Report Columns:
Serial Number
Date
Employee ID
Employee Name
Loan Amount
Installment Amount
Remaining Amount
Status(Active,Paused)
Action Buttons: View, Edit, Delete
Add Bank Loan:
Fields include:
Loan Type: Bank / Company
Employee Name
Opening Date
Opening Balance
Installment Amount
Rate of Interest
Mode of Salary Deduction
Repayment Start Date
Reason
Add Button
Edit & Delete Actions:
Edit:
Allows modification of loan details such as:
Amount
Installment
Interest
Repayment dates
Other editable fields
Delete:
Permanently deletes the loan or transaction entry from the system.
Loan Request Notification & Approval Workflow
Loan Request Notifications:
Whenever an employee submits a Loan Request, a notification is sent to the Superadmin’s Inbox.
From the Inbox section, the Superadmin can:
View all loan request details
Take action on the request (Approve or Decline)
Details Visible in the Notification:
On opening the loan request notification, the Superadmin can view:
Loan Type (Company / Bank)
Reason for Loan
Requested Amount
Date of Application
Approve or Decline Loan Request
Approve Loan Request:
If the Superadmin approves the loan request, the system asks to confirm or define the following details:
Mode of Payment (Salary / Cash / Net Banking,etc.)
Payment Date
After approval:
The loan status changes from Pending to Approved
The loan entry becomes active in the Loans module
Installments are processed as per configuration
Decline Loan Request:
If the Superadmin clicks Decline:
The loan request status changes from pending to declined
The declined request remains visible for audit/reference purposes
Loan Request Status Flow Pending → Approved
The updated loan status is reflected immediately in the employee’s loan records.
Loan for Employee:
The Loans module allows employees to view their loan information and transaction history based on the permissions assigned to them.
Loan Details (Employee View):
Employees can view the following loan information in their account:
Opening Date Date on which the loan was initiated.
Installment Amount Monthly installment amount deducted (in INR).
Rate of Interest (%) Interest rate applied to the loan.
Return Start Date Date from which loan repayment starts.
Mode of Payment Repayment mode (Salary).
Reason Purpose of the loan (for example: Personal Loan).
Opening Balance Total loan amount at the time of creation.
Total Debits Total loan amount credited to the employee.
Total Credits Total amount repaid by the employee.
Total Outstanding Remaining loan amount yet to be paid.
Loan Transaction History:
Employees can view a detailed transaction history for the loan, including:
Transaction ID
Date
Mode of Payment (Salary / Cash / Bonus,etc.)
Type (Debit or Credit)
Transaction Amount (INR)
This data is view-only for employees.
Available Actions:
Export:
Employees can download their loan details and transaction history.
Apply Loan:
Employees can apply for a new loan request directly from their account.
Apply Loan:
Apply Loan Process:
Click on Apply Loan
A dialog box opens asking for:
Loan Amount
Needed By (date selection)
Reason
Click Apply to submit the request
After submission:
The loan request status remains Pending
Notification is sent to the Superadmin
Approval or rejection is handled by the Superadmin
Access & Permissions
Role-Based Access Control:
Superadmin
Has access to all loan-related data
Can view, create, edit, delete, export, and manage transactions
Permission Path:
Settings → Employee → Edit Employee → Permissions Tab → Payroll Section
Under the Payroll section, Loan permission toggles are available. Using these toggles, the Superadmin can control whether an employee can:
View (My All)
View (My Team)
View (My Self)
Create
Edit
Delete
Superadmin can enable or disable permissions for other roles and must click Save to apply changes.
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