Regularization Request

The Attendance Regularization module allows the Superadmin to review, approve, or reject attendance correction requests submitted by employees.

This module ensures accurate attendance records when an employee:

• Forgets to clock in or clock out

• Enters incorrect punch timings

• Faces technical or operational issues during attendance marking

Employee Settings – Regularize Attendance Permission

Navigation Path: Settings → Organization → Employee → Edit Employee → HR Permissions

To allow an employee to regularize attendance, enable the following permissions:

• Regularize Attendance Enables the employee to submit attendance regularization requests.

Once enabled, save the changes to apply permissions.

Admin Settings – Regularization Approval Permission

Navigation Path: Settings → Organization → Employee → Edit Employee (Admin) → HR Permissions

To allow an admin to review and approve regularization requests:

• Enable the Regularize Attendance module.

• Enable the Regularize Request module.

• Enable all related toggles, including:

• Can Approve

After enabling the required permissions, click Save to apply changes.

Superadmin Approval Workflow

Step 1: View Regularization Request

Superadmin reviews:

• Employee details

• Original Clock in times

• Requested clock-in and clock-out times

• Reason provided by the employee

Superadmin approves the request. Employees can submit a regularization request, which is reviewed and approved by the Superadmin. Once approved, the corrected time is automatically updated in the employee’s attendance record.

Columns Displays

• SR. NO – Serial number of the request

• Employee ID – Unique employee identifier

• Employee Name – Name of the employee who raised the request

• Date – Date for which attendance is requested to be regularized

• In Time – Requested corrected clock-in time

• Out Time – Requested corrected clock-out time

• Type – Type of regularization

• Reason – Reason provided by the employee

• Status – Current request status (Pending / Approved / Rejected)

Action Buttons

Each request includes the following action options:

• Edit

  Modify regularization details if required before approval

• Delete

  Permanently remove the regularization request

Filter Options

At the top of the Regularization page, Superadmin can use filters to quickly find specific requests.

Available Filters

• Start Date – Filters records from the selected start date onward.

• End Date – Filters records up to the selected end date.

• Employee Name – Filters records for the selected employee.

• Type – Filters records based on the selected type.

• Clear – Removes all applied filters and resets the list.

Regularize Attendance (for Employee)

The Regularize Attendance feature allows employees to request corrections for missed or incorrect attendance entries, which are then reviewed and approved or rejected by an admin.

How Regularize Attendance Works

1. The employee logs in to the system.

2. From the sidebar, the employee navigates to Attendance → Monthly.

   

3. In the monthly attendance view, the employee can see attendance details for each date.

4. Beside the Remarks column, a Regularize button is available for each date.

5. On clicking the Regularize button, a dialog box opens asking for:

   

• Reason for regularization

• Correct Clock In Time

• Correct Clock Out Time

1. The employee submits the regularization request.

2. The request is sent to the Super Admin for approval.

3. The Super Admin reviews the request in the Regularization Requests module.

4. The Super Admin can Approve or Reject the request.