# STA
amount through STA, and the **approved amount is later deducted from the employee’s salary**.Once approved, the STA amount is deducted during payroll processing and is visible to the employee in the payslip as a clearly defined deduction.
The deducted amount is visible to superadmin in the employee’s **Salary View** during payroll processing.
### STA Data Columns for Superadmin:
The STA module displays the following columns:
The **STA module** displays the following columns for **Superadmin**:
* **Serial Number** – Auto-generated unique identifier
* **Employee ID** – Unique ID assigned to the employee
* **Employee Name** – Name of the employee who raised the STA request
* **Date** – Date of the STA request
* **Value** – Amount requested by the employee
* **Reason** – Purpose or justification for the STA request
* **Action** – Available actions for managing the STA entry
* **Edit** – Modify an existing STA record
* **Delete** – Remove an STA record from the system
### Top Action Buttons
At the top of the STA module, the following buttons are available:
#### 1. Filter:
#### **Filters (STA Records)**
These filters are used to **narrow down STA records**:
* **Search** – Find STA records using keywords
* **Date** – Filter records by selected date
* **Employee** – View records for a specific employee
* **Company** – Filter records by company
* **Department** – View records department-wise
* **Location** – Filter by employee location
* **Group** – View records by group
* **Category** – Filter records by category
* **Has Contractor** – Include or exclude contractors
* **Clear** – Clears all applied filters and resets the list
A **Resigned Toggle** is also available:
* When enabled, only **resigned employees’ STA data** is displayed
#### 2. Export:
Allows users to download STA data for record-keeping or analysis.
* Exports the **STA data,** Available formats depend on system configuration
#### 3. Import:
It is used to **add multiple records at once** instead of entering data manually.
* Supported file formats:
* **CSV**
* **XLSX**
* Workflow:
1. Click **Import**
2. Select the file
3. Click **Import**
4. All valid STA entries are uploaded in bulk
#### 4. Add STA:
Used to create a new STA entry.
**Add STA Dialog Fields:**
The **Add STA** dialog allows users to submit a new STA request with the following fields:
* **Employee Name** – Select the employee
* **Date** – Choose the STA request date
* **Value (Amount)** – Enter the requested amount
* **Reason** – Provide the purpose of the STA request
* **Add Button** – Submits the STA request
#### STA Data Columns for Employee:
The STA module displays the following columns:
* **Serial Number**
* **Employee ID**
* **Employee Name**
* **Date**
* **Value** – Amount requested by the employee
* **Reason** – Purpose of the STA request
### Top Action Buttons:
At the top of the STA module, the following buttons are available:
#### 1. Filter:
Used to narrow down STA records using the following filters:
#### 2. Export:
Allows users to download STA data for record-keeping or analysis.
* Exports the **STA data,** Available formats depend on system configuration
#### 3. Import:
It is used to **add multiple records at once** instead of entering data manually.
* Supported file formats:\
**CSV**
**XLSX**
* Workflow:
1. Click **Import**
2. Select the file
3. Click **Import**
4. All valid STA entries are uploaded in bulk
#### 4. Add STA:
Used to create a new STA entry.
**Add STA Dialog Fields:**
* Employee Name
* Date
* Value (Amount)
* Reason
* **Add Button** to submit the request:
### Employee Permissions & Access Control:
STA access is **permission-based** and configured from:
**Settings → Organization → Employee → Edit Employee → Permission Tab → Payroll → STA**\
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#### Available Permission Toggles:
* View (My Self)
* View (My Team)
* View (My All)
* Create
* Edit
* Delete
Once the required toggles are enabled and saved, the employee can perform actions based on the granted permissions.
### Employee Workflow:
1. Employee navigates to the **STA module**
2. Available buttons
* Filter
* Export
* Import
* Add STA
3. Employee clicks **Add STA**
4. Fills in:
* Choose Name
* Date
* Value
* Reason
1. Clicks **Add**
2. The STA request is submitted and sent to the **Super Admin for approval**
Employees can:
* View their own STA records
* View team members’ STA records (if permitted)
* Filter and export STA data
* Import STA entries
### Approval Workflow (Super Admin)
* All STA requests are sent to the **Super Admin’s Inbox**
* A notification appears in the **Inbox section**
* On opening the notification, the Super Admin can view:
* Employee details
* Date
* Requested amount
* Reason
* Super Admin can:
* **Approve** the request
* **Decline** the request
#### Status Handling
* Pending → Approved
* Pending → Declined
Once approved:
* The STA amount is reflected in payroll
* The amount is **deducted from the employee’s salary**
* The deduction is visible in **Salary View**
### Manager Visibility (If Permitted)
* Managers with **View My Team** access can:
* View STA requests of their team members
* View resigned employees’ STA data (if Resigned toggle is enabled)
